Athlete visa

(Schengen visa, category C, valid up to 90 days)

Athlete visas are intended for Kenyan athletes who want to participate in official sports competitions in Germany. An official invitation as well as a formal obligation letter from the promoter in Germany as well as authorisation from the Kenyan Athletics Association is necessary (see below).

Athlete visas are category C Schengen-visas and can be valid up to 90 days. If Germany is not your main destination (in terms of duration of stay), you will have to apply at the Embassy of the country in which you intend to stay longest.

To apply for your visa at the German Embassy Nairobi:

  1. Check if you can apply at the German Embassy Nairobi
  2. Make sure you have all the necessary documents
  3. Book your visa appointment online 
  4. Come to the German Embassy Nairobi for your appointment
  5. Wait app. 3-5 working days for approval of your visa request
  6. Make travel arrangements only once you have your visa
  7. Welcome to Germany!

Who can apply at the German Embassy Nairobi?

Athlete visas will only be issued to Kenyan nationals residing in Kenya. Nationals of other countries or Kenyans residing in another country will not be able to apply.

Documents required for athlete visa

The following documents are required for an athlete visa. Please note that only complete applications will be accepted. Incomplete applications, forged documents and false information will result in immediate rejection and might lead to prosecution.

  • Passport

    Original passport of applicant and one copy of the same. The passport must be valid up to a minimum of 3 months after intended return journey. The passport must have at least two empty pages and cannot be older than 10 years.

  • Photographs

    Two identical biometric photographs, passport size (3.5cm x 4.5 cm), no older than 3 months, bright background, one attached to application form and one loose.

    Biometric photograph instructions [pdf, 550.79k]

  • Application form

    VIDEX form
    Applicants can fill in their visa application form online. This form - the VIDEX form - will also generate a personal barcode that can be scanned at the Embassy and will ease the application process. The form needs to be filled in online but needs to be printed out, signed by the applicant and presented alongside the other required documents.

    Go to the VIDEX online form
    VIDEX information document (English) [pdf, 26.07k]

  • Medical insurance

    Original and one copy of medical insurance for the duration of stay, with minimum cover of EUR 30,000 and valid for the whole Schengen area. 

    Please note: the following list of insurance companies only lists the Kenyan insurance companies which fulfill the Schengen requirements for medical insurance. The insurance can also be purchased from any other insurance company operating in any Schengen country if fulfilling these requirements.

    List of Schengen approved insurance companies [pdf, 77.64k]

  • Invitation of sports promoter in Germany

    Written invitation of the German sports promoter (in German), including the formal obligation to cover all costs. Original (no older than six months) and one copy, both sent to the applicant (not the German Embassy).

  • List of contests

    List of the promoter including all contests and venues the athlete shall participate in.

  • Contract between athlete and promoter

    Copy of the contract between the athlete and the promoter.

  • Confirmation of non-employment

    Written confirmation of the promoter in Germany that the athlete will not work in between contests.

  • Recommendation letter of the Kenya Athletics Association

    Recommendation letter of the Kenya Athletics Association including the name of the athlete, duration of stay and list of all contests and their venues.

Book your visa appointment now!

Visa appointments can only be obtained online. Please note that processing of a category C Schengen visa (e.g. business, visitor's, medical) will take 7 working days (in exceptional cases up to 15 working days). The processing of a long term category D visa (e.g. marriage, family reunion) can take up to 9 weeks.

Visa fees

Schengen visa (short-term):

  • Adult (12 years and above): EUR 60,-
  • Minor (6-11 years): EUR 35,-
  • Child (0-5 years): exempted

National visa (long-term):

  • Adult (18 years and above): EUR 75,-
  • Minor : EUR 37,50


Payment options:

  • By credit card (international cards only)
  • Cash, payable in Kenya Shillings, at the Embassy's current exchange rate

Exemption of fees (all categories, free visa): 

  • Spouses and minor children of German or E.U. nationals
  • Parents of German or E.U. minor children

Download your athlete visa check-list

You will find all information regarding application procedures and the list of required documents on this check-list:

Checklist Athletes [pdf, 423.23k]

Frequent Travellers: simplified visa procedures

Frequent Travellers can apply for a visa every Monday afternoon from 2 to 4 pm without special appointment.

Are you a Frequent Traveller?

Frequent Travellers are applicants who have had at least two Schengen visas or a one/multiple year visa within the last 24 months and have travelled at least twice to Germany/Schengen space within the last 24 month.

Applicants in this category can apply every Monday afternoon from 2 to 4 pm without special appointment. These applicants do not have to apply in person*. Nevertheless, due to the limited number of applications which can be accepted**, it is however recommended to book a normal appointment online.

Only complete applications will be processed. A part from the fast-tracked appointment procedure, all other requirements for the applied for type of visa (business, visitor etc.) remain the same. In addition, frequent Travellers will also need to fill in a medical insurance declaration form.

Frequent Traveller health insurance declaration [pdf, 55.6k]

Schengen visa take 3-5 working days to be processed (in exceptional cases up to 15 working days).

[* In some cases, the Embassy can request the applicant to appear in person]
[** Strictly on "first come, first serve" basis. Depending on visitor's traffic, the German Embassy cannot guarantee all applications to be received the same day]

Contact the visa section

Visa section

Telephone service of the visa section (information only):

Tue and Thu 15:00-16:00 hrs (Kenya)
(Summer CET + 1h, Winter CET + 2h)


Kindly note that all visa inquiries must be directed to the below-mentioned e-mail address. Please do not use the contact form for visa inquiries.

Phone:
+254-(0)20-4262 140
Fax:
+254-(0)20-4262 129

Travelling to Germany?

Customs & duty-free

Follow this link to find out more about German customs, duty-free and import regulations.

Duty-free allowances

More about Germany

Business, tourism, visit of friends or family: whatever the purpose of your travel, follow this link to find out more about Germany.

Find out more about Germany

What is Schengen?

Schengen is a small town in Luxemburg, bordering both France and Germany. It is here that, on 14 June 1985, the Schengen Agreement was signed. One of the key points of the agreement was (and still is) the complete abolition of border controls between the member states, thus facilitating free movement of goods and persons within the Schengen space.

What does this mean for non-EU citizens? Anyone holding a uniform Schengen visa (which is the visa issued for short-term stays in Germany) may also enter any other fully implementing country during the visa's validity period.

Schengen member states: Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, the Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden and Switzerland.