Business visa

(Schengen visa, category C, valid up to 90 days)

Business visas are intended for persons who have a business appointment in Germany. Amongst other documentation (see below), a written invitation from a business partner in Germany is necessary. Visitors to trade fairs can also apply for a business visa, but must provide an official invitation from the organising entity.

Business visas are category C Schengen-visas and can be valid up to 90 days. If Germany is not your main destination (in terms of duration of stay), you will have to apply at the Embassy of the country in which you intend to stay longest.

To apply for your visa at the German Embassy Nairobi:

  1. Check if you can apply at the German Embassy Nairobi
  2. Make sure you have all the necessary documents
  3. Book your visa appointment online 
  4. Come to the German Embassy Nairobi for your appointment
  5. Wait app. 3-5 working days for approval of your visa request
  6. Make travel arrangements only once you have your visa
  7. Welcome to Germany!

Who can apply at the German Embassy Nairobi?

  • Kenya residents: yes

    Yes. The German Embassy Nairobi will issue category C Schengen visa (e.g. business, visitor, medical) to applicants residing in Kenya (Kenyans and other). Nationals other than Kenyans will have to show a valid resident-permit and re-entry pass.

  • Seychelles residents: exempted/yes

    Seychellois nationals: Seychelles national passport holders are exempted of the Schengen-space visa obligation for stays not exceeding 90 days (in any 6 month period). 

    Other nationals: third-country nationals residing in the Seychelles will have to apply in person at the German Embassy in Nairobi. Please note that applications can no longer be lodged at the French Embassy in Mahé.

  • Burundi residents: no/yes

    Burundi nationals residing in Burundi: no. These applicants will have to apply at the Embassy of Belgium in Bujumbura.

    Third-country nationals residing in Burundi: yes. These applicants will have to apply in person at the German Embassy in Nairobi. Please note that applications con no longer be lodged at the Embassy of Belgium in Bujumbura.

  • Eritrea residents: no

    No. Applicants residing in Eritrea will have to apply at the Italian Embassy in Asmara.

  • South Sudan residents: no

    No. Residents in South Sudan (South Sudanese nationals and other) will have to apply at the German Embassy Kampala, Uganda.

Documents required for business visa

The following documents are required for a business visa. Please note that only complete applications will be accepted. Incomplete applications, forged documents and false information will result in immediate rejection and might lead to prosecution.

  • Passport

    Kenyan nationals: original passport of applicant and one copy of the same. The passport must be valid up to a minimum of 3 months after intended return journey. The passport must have at least two empty pages and cannot be older than 10 years.

    Nationals other than Kenyans, residing in Kenya: like Kenyan nationals, but must have a valid residence permit and re-entry permit for Kenya in addition.

    Somali nationals: original passport of applicant and two copies of the same. The passport must be valid up to a minimum of 3 months after intended return journey. The passport must have at least two empty pages and cannot be older than 10 years. Somali passport holders furthermore need a special permit to be exempted from holding a valid passport, as Somali passports are not accepted by German authorities. A special permit to be exempted from holding a valid passport is also needed, as Somali passports are not accepted by German authorities.

    Exemption from holding a valid passport (in German) [pdf, 181.5k]

  • Photographs

    Two identical biometric photographs, passport size (3.5cm x 4.5 cm), no older than 3 months, bright background, one attached to application form and one loose.

    Biometric photograph instructions [pdf, 550.79k]

  • Application form

    VIDEX form

    Applicants can fill in their visa application form online. This form - the VIDEX form - will also generate a personal barcode that can be scanned at the Embassy and will ease the application process. The form needs to be filled in online but needs to be printed out, signed by the applicant and presented alongside the other required documents.

    Go to the VIDEX online form
    VIDEX information document (English) [pdf, 26.07k]


    Somali nationals:
    two Schengen visa application forms (VIDEX), duly filled and signed.

  • Business invitation & funding proof

    Written invitation of a business partner in Germany sent directly to applicant including date, duration and purpose of the visit and – if applicable – funding of the journey.

    Should the invitation not include any financial commitment for the visit: the applicant has to proove that he/she is able to sponsor himself/herself (pay-slips, bank statements of the last 3 months).

  • Trade licence of inviting business

    Current (max. 6 months old) Trade License or Register of Societies extract of the German business partner.

  • Your company's business certificate

    Your company's business registration certificates as well as bank statements of the last three month of the company, regardless if you are the owner or an employee.

  • Introduction letter, contacts & bank statement

    Introduction letter from the applicant's company (regardless if the applicant is the owner or an employee), including: postal address, telephone number, necessity of the business trip, the precise activities of the business, how long the applicant has been with the company, monthly income, pay slips of the last three months & personal bank statement.

  • Medical insurance

    Original and one copy of medical insurance for the duration of stay, with minimum cover of EUR 30,000 and valid for the whole Schengen area. 

    Please note: the following list of insurance companies only lists the Kenyan insurance companies which fulfill the Schengen requirements for medical insurance. The insurance can also be purchased from any other insurance company operating in any Schengen country if fulfilling these requirements.

    List of Schengen approved insurance companies [pdf, 77.64k]

Book your visa appointment now!

Visa appointments can only be obtained online. Please note that processing of a category C Schengen visa (e.g. business, visitor's, medical) will take 7 working days (in exceptional cases up to 15 working days). The processing of a long term category D visa (e.g. marriage, family reunion) can take up to 9 weeks.

Visa fees

Schengen visa (short-term):

  • Adult (12 years and above): EUR 60,-
  • Minor (6-11 years): EUR 35,-
  • Child (0-5 years): exempted

National visa (long-term):

  • Adult (18 years and above): EUR 75,-
  • Minor : EUR 37,50


Payment options:

  • By credit card (international cards only)
  • Cash, payable in Kenya Shillings, at the Embassy's current exchange rate

Exemption of fees (all categories, free visa): 

  • Spouses and minor children of German or E.U. nationals
  • Parents of German or E.U. minor children

Download your business visa check-list

You will find all information regarding application procedures and the list of required documents on the following check-lists:

Checklist Business [pdf, 426.88k]

Checklist business visa (Somali nationals) [pdf, 554.64k]

Frequent Travellers: simplified visa procedures

Frequent Travellers can apply for a visa every Monday afternoon from 2 to 4 pm without special appointment.

Are you a Frequent Traveller?

Frequent Travellers are applicants who have had at least two Schengen visas or a one/multiple year visa within the last 24 months and have travelled at least twice to Germany/Schengen space within the last 24 month.

Applicants in this category can apply every Monday afternoon from 2 to 4 pm without special appointment. These applicants do not have to apply in person*. Nevertheless, due to the limited number of applications which can be accepted**, it is however recommended to book a normal appointment online.

Only complete applications will be processed. A part from the fast-tracked appointment procedure, all other requirements for the applied for type of visa (business, visitor etc.) remain the same. In addition, frequent Travellers will also need to fill in a medical insurance declaration form.

Frequent Traveller health insurance declaration [pdf, 55.6k]

Schengen visa take 3-5 working days to be processed (in exceptional cases up to 15 working days).

[* In some cases, the Embassy can request the applicant to appear in person]
[** Strictly on "first come, first serve" basis. Depending on visitor's traffic, the German Embassy cannot guarantee all applications to be received the same day]

Contact the visa section

Visa section

Telephone service of the visa section (information only):

Tue and Thu 15:00-16:00 hrs (Kenya)
(Summer CET + 1h, Winter CET + 2h)


Kindly note that all visa inquiries must be directed to the below-mentioned e-mail address. Please do not use the contact form for visa inquiries.

Phone:
+254-(0)20-4262 140
Fax:
+254-(0)20-4262 129

Travelling to Germany?

Customs & duty-free

Follow this link to find out more about German customs, duty-free and import regulations.

Duty-free allowances

More about Germany

Business, tourism, visit of friends or family: whatever the purpose of your travel, follow this link to find out more about Germany.

Find out more about Germany

What is Schengen?

Schengen is a small town in Luxemburg, bordering both France and Germany. It is here that, on 14 June 1985, the Schengen Agreement was signed. One of the key points of the agreement was (and still is) the complete abolition of border controls between the member states, thus facilitating free movement of goods and persons within the Schengen space.

What does this mean for non-EU citizens? Anyone holding a uniform Schengen visa (which is the visa issued for short-term stays in Germany) may also enter any other fully implementing country during the visa's validity period.

Schengen member states: Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, the Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden and Switzerland.