(Schengen visa, category C, valid up to 90 days)
Business visas are intended for persons who have a business appointment in Germany. Amongst other documentation (see below), a written invitation from a business partner in Germany is necessary. Visitors to trade fairs can also apply for a business visa, but must provide an official invitation from the organising entity.
Business visas are category C Schengen-visas and can be valid up to 90 days. If Germany is not your main destination (in terms of duration of stay), you will have to apply at the Embassy of the country in which you intend to stay longest.
To apply for your visa at the German Embassy Nairobi:
- Check if you can apply at the German Embassy Nairobi
- Make sure you have all the necessary documents
- Book your visa appointment online
- Come to the German Embassy Nairobi for your appointment
- Wait app. 3-5 working days for approval of your visa request
- Make travel arrangements only once you have your visa
- Welcome to Germany!
Who can apply at the German Embassy Nairobi?
Yes. The German Embassy Nairobi will issue category C Schengen visa (e.g. business, visitor, medical) to applicants residing in Kenya (Kenyans and other). Nationals other than Kenyans will have to show a valid resident-permit and re-entry pass.
Seychellois nationals: Seychelles national passport holders are exempted of the Schengen-space visa obligation for stays not exceeding 90 days (in any 6 month period).
Other nationals: third-country nationals residing in the Seychelles will have to apply in person at the German Embassy in Nairobi. Please note that applications can no longer be lodged at the French Embassy in Mahé.
Burundi nationals residing in Burundi: no. These applicants will have to apply at the Embassy of Belgium in Bujumbura.
Third-country nationals residing in Burundi: yes. These applicants will have to apply in person at the German Embassy in Nairobi. Please note that applications con no longer be lodged at the Embassy of Belgium in Bujumbura.
No. Applicants residing in Eritrea will have to apply at the Italian Embassy in Asmara.
No. Residents in South Sudan (South Sudanese nationals and other) will have to apply at the German Embassy Kampala, Uganda.
Documents required for business visa
The following documents are required for a business visa. Please note that only complete applications will be accepted. Incomplete applications, forged documents and false information will result in immediate rejection and might lead to prosecution.
Kenyan nationals: original passport of applicant and one copy of the same. The passport must be valid up to a minimum of 3 months after intended return journey. The passport must have at least two empty pages and cannot be older than 10 years.
Nationals other than Kenyans, residing in Kenya: like Kenyan nationals, but must have a valid residence permit and re-entry permit for Kenya in addition.
Somali nationals: original passport of applicant and two copies of the same. The passport must be valid up to a minimum of 3 months after intended return journey. The passport must have at least two empty pages and cannot be older than 10 years. Somali passport holders furthermore need a special permit to be exempted from holding a valid passport, as Somali passports are not accepted by German authorities. A special permit to be exempted from holding a valid passport is also needed, as Somali passports are not accepted by German authorities.
Exemption from holding a valid passport (in German) [pdf, 181.5k]
Applicants can fill in their visa application form online. This form - the VIDEX form - will also generate a personal barcode that can be scanned at the Embassy and will ease the application process. The form needs to be filled in online but needs to be printed out, signed by the applicant and presented alongside the other required documents.
Go to the VIDEX online form
VIDEX information document (English) [pdf, 26.07k]
Somali nationals: two Schengen visa application forms (VIDEX), duly filled and signed.
Written invitation of a business partner in Germany sent directly to applicant including date, duration and purpose of the visit and – if applicable – funding of the journey.
Should the invitation not include any financial commitment for the visit: the applicant has to proove that he/she is able to sponsor himself/herself (pay-slips, bank statements of the last 3 months).
Current (max. 6 months old) Trade License or Register of Societies extract of the German business partner.
Your company's business registration certificates as well as bank statements of the last three month of the company, regardless if you are the owner or an employee.
Introduction letter from the applicant's company (regardless if the applicant is the owner or an employee), including: postal address, telephone number, necessity of the business trip, the precise activities of the business, how long the applicant has been with the company, monthly income, pay slips of the last three months & personal bank statement.
Original and one copy of medical insurance for the duration of stay, with minimum cover of EUR 30,000 and valid for the whole Schengen area.
Please note: the following list of insurance companies only lists the Kenyan insurance companies which fulfill the Schengen requirements for medical insurance. The insurance can also be purchased from any other insurance company operating in any Schengen country if fulfilling these requirements.
List of Schengen approved insurance companies [pdf, 77.64k]
Book your visa appointment now!
Visa appointments can only be obtained online. Please note that processing of a category C Schengen visa (e.g. business, visitor's, medical) will take 7 working days (in exceptional cases up to 15 working days). The processing of a long term category D visa (e.g. marriage, family reunion) can take up to 9 weeks.
Online visa appointment
Schengen visa (short-term):
- Adult (12 years and above): EUR 60,-
- Minor (6-11 years): EUR 35,-
- Child (0-5 years): exempted
National visa (long-term):
- Adult (18 years and above): EUR 75,-
- Minor : EUR 37,50
- By credit card (international cards only)
- Cash, payable in Kenya Shillings, at the Embassy's current exchange rate
Exemption of fees (all categories, free visa):
- Spouses and minor children of German or E.U. nationals
- Parents of German or E.U. minor children